Volunteer

Our mission is to be the ultimate community platform for NZ software engineers to share, learn, and grow together.

When we said platform, we’re not just talking about an annual volunteer run event.

We have big dreams beyond the annual flagship NZ Tech Rally conference. We want to run in a sustainable way which includes ongoing community building, paying people for their time, helping people get paid for their content/class/workshops, and etc.

But this year, we’re bootstrapping; starting from zero. We will have to rely on volunteers who are interested in our cause until we can get off the ground.

For the time being, these are our volunteer perks:

• Our eternal gratitude
• Free entry to events you're involved in
• Experience managing ticketed events
• Experience managing and growing a software engineering community
• A natural way of networking with industry experts, supporters, mentors, and top talents
• A chance to be a part of our longer-term vision and really know what we’re doing to get NZ Tech Rally there
• LinkedIn or other type of work reference; should you want one.

If those sound cool to you, we feel it’s only right to disclose things that are less-cool.

• You will not get to watch all the talks live or enjoy an event the way paying participants can. But don't worry, our talks are recorded.
• You will have to get up really early on the day of the event, as we need help with setup and pack down.
• When we say time commitment, we really mean it. We’ve estimated that these are the amount of time you need to put in to ensure the event’s success.

These are the specific roles we need help with; especially leading up to NZ Tech Rally 2023 on Friday 7th July 2023.

If you’re interested in helping in a way that is not listed here, please let us know too!

Time commitment listed could be reduced if we get more volunteers. Please do not let this deter you, and let us know while you're filling in the volunteer expression of interest form.

• Work with our co-founder to ensure the registration system is running smoothly
• Respond to registration-related enquiries
• Ensure payments from registration are received and processed
• Collate the final list of registered attendees for check-in
• Work with design to create name tags for the event
• Manage the registration desk at the event, which will also function as an information help desk
• Support other volunteers with their department’s work during your downtime

Time commitment:

• 2-3 hours a week until NZ Tech Rally 2023
• 2 hours on pre-rehearsal day on 5th July
• 3 hours on rehearsal day on 6th July
• 10 hours on the day of the event

• Source catering options/vendors (Though we usually have preferred vendors.)
• Point of contact for caterers
• Arrange catering and layout on the day of the event
• Directing/managing the crowd by answering their food-related queries during morning tea, afternoon tea and lunch on the event day
• Wrap up catering tables after afternoon tea
• Submit catering-related expenses

Time commitment:

• 1-2 hours a week for two months before the event
• 1-2 hours a week for two months before the event
• 3 hours on rehearsal day on 6th July
• 10 hours on the day of the event

• Create and manage social media strategy
  • Post promotional materials on all the main social media channels
  • Manage listing on events publishing sites
  • Co-ordinate with other departments on campaigns
• Work with design to create promotional materials
• Monitor and mediate activities on social media channels (positive and negative)
• Ensure all materials like videos and photos are appropriately posted
• Continue to engage and grow the community on the platforms we use

Ongoing time commitment:

• 1-2 hours a week

Conference-specific time commitment:

• 3-4 hours a week - 2 months before and one month
after the event
• 10 hours on the day of the event

• Work with our designer to design online identities such as websites, social media profiles, etc.
• Design document and slide templates
• Design and coordinate printed materials such as banners, roll-ups, stickers, sponsor logos, etc.
• Work with marketing to create promotional materials
• Work with registration to create name tags for use at events

Ongoing time commitment:

• 1-2 hours a week

Conference-specific time commitment:

• 3-4 hours a week - 2 months before and one month after the event

• Tech onboarding and access management
• Website development and maintenance
• Support other departments with their tech and integrations
• Become or work with the event’s stage and tech manager

Ongoing time commitment:

• 1-2 hours a week

Conference-specific time commitment:

• 2 hours on pre-rehearsal day
• 3 hours on rehearsal day
• 10 hours on the day of the event
• 1-2 hours a week for one month after the event

Hope you've found something you’re interested in! Please tell us on the volunteer expression of interest form.